Introduction

  • The name of the Committee shall be the Primary Care School Board.
  • The Board shall be a Committee of the National Health Service Education South West, Severn PGME School of Primary Care, with status equivalent to that of a Speciality Training Committee, or a board of a specialty training school.
  • The Terms of Reference shall be reviewed annually in April, or at other times if necessary.

Terms of Reference

Advice to the Director of the School of Postgraduate Primary Care Education

  • To advise the Director of School of Postgraduate Primary Care (PC) Education on the education and training of doctors in vocational training for general practice, including numbers, location and standards.
  • To respond to national, Royal College of General Practitioners  and General Medical Council initiatives and advise the Director of School of Postgraduate Primary Care Education on their local development and implementation.
  • To advise and make specific recommendations to the Director of School of Postgraduate Primary Care Education on the likely developments within primary care  and their possible implication for primary care education and for other specialties, in respect of postgraduate education and continuing professional development.
  • To advise the Director of School of Postgraduate Primary Care Education on education initiatives across the spectrum of primary and secondary care, at all levels of professional development.
  • To advise the Director of School of Postgraduate Primary Care Education on training, appointment, reappointment and continuing development needs of Primary Care Educators (PCEs)
  • To advise the Director of School of Postgraduate Primary Care Education on the development of programmes of continuing professional development for doctors and health professionals in primary care.
  • To advise the Director of School of Postgraduate Primary Care Education on the provision of a careers advisory service in primary care, to include information, advice and counselling.
  • To advise the Director of School of Postgraduate Primary Care Education on workforce planning for general practice and primary care.
  • To advise the Postgraduate Dean and the Director of School of Postgraduate Primary Care Education on the General Practice component of the foundation year programmes.
  • To advise the Postgraduate Dean and the Director of School of Postgraduate Primary Care Education on matters relating to applications for certificates of completion of training.
  • To advise the Director of School of Postgraduate Primary Care Education on matters pertaining to General Practice National Health Service Appraisal, Recertification and Revalidation.
  • To advise the Director of School of Postgraduate Primary Care Education on matters pertaining to the performance of doctors training for and in general practice.

Approval of GPST Posts and GP Educational Supervisors (Trainers)

  • To advise the Postgraduate Dean and the Director of School of Postgraduate Primary Care Education on all posts, with particular reference to General Practice training.
  • To advise the Director of School of Postgraduate Primary Care Education on the selection of hospital posts suitable for prescribed or equivalent experience for general practice training, from posts approved for general professional training by the Royal Colleges, and for general practice by the Royal College of General Practice, and to recommend to the General Medical Council that these posts be approved.
  • To advise the Director of School of Postgraduate Primary Care Education on the approval and re-approval of General Practitioners as Educational Supervisors (trainers), in accordance with criteria established by the General Medical Council, so that the Head of School may recommend to the General Medical Council that these trainers be approved and to recommend to the General Medical Council that these General Practitioners be approved.
  • To advise the Director of School of Postgraduate Primary Care Education on the approval and re-approval of practices, with Clinical Supervisors suitable to participate in the Doctors’ Retainer Scheme and similar schemes.
  • To advise the Director of School on the selection and approval of suitable General Practitioners clinical placements, with Clinical Supervisors, for doctors on Foundation programmes

Research and Audit, and Service Issues

  • To advise the Director of School of Postgraduate Primary Care Education on training in audit, research methods and management training for general practitioners and doctors in training for general practice.
  • To advise the Director of School of Postgraduate Primary Care Education on opportunities for multidisciplinary initiatives.
  • To advise the Director of School of Postgraduate Primary Care Education on the delivery of education to meet the outcomes of audit programmes and the implementation of the findings of research and development, where appropriate.

 Agreement for Education and Training

  • To advise the Postgraduate Dean and the Director of School of Postgraduate Primary Care Education on the Agreement for the Provision of Postgraduate Medical and Dental Education (with National Health Service Trusts).
  • To advise the Director of School of Postgraduate Primary Care Education and the Heads of Department of undergraduate primary care departments on the standards for the provision of education services for students in General Practice with the University sector.

Membership

Membership will be as follows:

Ex Officio Members

  • Postgraduate Dean or his/her representative
  • Director of Postgraduate General Practice Education
  • Associate Deans  of Postgraduate Primary Care Education
  • Professor of Primary Medical Care, University of Bristol

Representative Members

  • Local Medical Committees one representative of the Local Medical Committees in the Somerset, Wiltshire, Avon & Gloucestershire (SWAG) area appointed by the relevant Local Medical Committees.
  • Royal College General Practitioners, Severn Faculty - one, appointed by Faculty
  • Primary Care Educators - two, appointed by Somerset Wiltshire Avon & Gloucestershire Primary Care Educators Group. One should have particular experience of continuing professional development and one should have particular experience of Vocational Training Scheme.
  • General Practice Educational Supervisors (Trainers) – one to represent the Trainer Groups appointed by Director of School.
  • Hospital Educational Supervisors  (Consultants) – one, appointed by Postgraduate Medical Dean
  • General Practice Specialty Registrars – one who should be the Chairman of the General Practitioners Specialty Training Committee or Deputy to represent the views of a separate committee of General Practice Registrars.
  • ST1/2s on Vocational Training Schemes – one appointed by the General Practitioners Specialty Training Registrar Committee
  • General Practice Educational Trusts – one to represent the General Practice Education Training  in Somerset, Wiltshire Avon & Gloucestershire.
  • Sessional General Practice  – one appointed by the Director of School of Postgraduate PC Education following nomination by National Association of Non-Principals
  • Lay Members – two appointed by the Director of Postgraduate Primary Care Education from the approved panel of lay representatives Severn PGME.
  • Defence Deanery – one appointed by the Defence Deanery to represent the interests of their General Practice Specialist Training
  • Newly Qualified General Practitioners – one appointed by First 5 to represent this group.
  • Staff will attend the Committee as appropriate.
  • The Committee shall have the power to invite additional members to fulfil specific time-limited functions.
  • A member should appoint a deputy if unable to attend.

Committee Officers

  • The Chairman and Vice-Chairman will be elected by a simple majority of members present at a meeting of the Committee, following nominations by post (to be invited from School Board members and Severn Local Medical Committees (Secretaries). Deputies may vote, but no proxy votes will be allowed.
  • No election may take place unless declared in the agenda.
  • The Chairman and Vice-Chairman will be appointed for three-year terms of office, renewable for one further term.
  • The Vice-Chairman will not automatically succeed the retiring Chairman.
  • If an officer steps down before the end of their term, their replacement will be entitled to serve for an initial period of three years, renewable for one further term.

Committee Members

Representative members will be expected to serve for an initial period of three years, renewable at the discretion of the appointing organisation or Postgraduate Dean as appropriate.

Standing Orders

Committee Meetings

  • The Committee will normally meet twice a year in April and October.  The Committee is expected to meet as often as necessary to complete its business.
  • Meetings will be held on National Health Service/University premises or at such other appropriate venues as may be agreed from time to time, the location of each meeting being chosen to reflect the wide geographical area.
  • Meetings will not be open to non-members except by invitation
  • The Chairman will ensure that agendas and papers for meetings are circulated to all members by first class post or email at least five working days before the meeting. Minutes will be received within fourteen days after the meeting and will be sent electronically
  • One third of members shall constitute a quorum.  They will include the Chair or Vice-Chair, the Director of Postgraduate General Practice Education or his named ‘deputy’, three Associate Deans and one lay member.
  • Elections to office and changes to the constitution may only be made if declared on the agenda following a period of not less than twenty-eight days’ notice to the Administrator.
  • Decisions of the Committee will normally be reached by consensus of opinion; voting may be resorted to in certain matters at the discretion of the Chairman.  In such cases, motions should be proposed and duly seconded by members of the Committee, and decisions will be reached by a simple majority vote of members present.  In the event of tie, the Chairman of the meeting will have a second (or casting) vote.
  • Subcommittees or Working Groups may be set up by the Committee; membership will be agreed by the Committee, with an individual member identified to lead and report back to the main Committee.
  • A standing committee comprising the Chairman, Vice-Chairman, Director of Postgraduate General Practice Education, Administrator and one lay member of the Committee will meet twice a year in July and January and on other occasions as may from time to time be necessary.
  • Three members will constitute a quorum.  It may discuss and take action upon any matter within the remit of the Committee.  Minutes of its meetings will be distributed to all members of the Committee to which it will be accountable.

Severn PGME Support for School Board

  • A member of the School administrative staff will act as Secretary to the Committee.
  • Reimbursement of travelling expenses at public transport rate will be paid by the Severn PGME to members attending committee meetings.
  • Any member of the committee representing General Practice Educational Supervisors (Trainers) who attends a meeting (on a date when he is not in receipt of a Trainer’s grant) will be eligible for reimbursement at the current session rate which will be reviewed annually at the June meeting.
  • Lay members may claim for the loss of remunerative time at a rate not exceeding the current session rate.

Role of School Board Chairman

  • The Chairman will be appointed by letter from the Director of Postgraduate General Practice Education following a vote of Committee members.
  • The Chairman will chair meetings of the School Board and standing committee (4 sessions per year).
  • The Chairman may be requested to be available at some Associate Deans Meetings, occasional Educational Supervisor (Trainer) approval or re-approval visits and administrative duties.
  • He or she will receive payment at a rate equivalent to 1 session per meeting on the appropriate scale.

Role of School Board Vice Chairman

  • The Vice Chairman will deputise for the Chairman, as necessary.
  • The Vice Chairman will, when deputising for the Chairman, receive a fee per 3.5-hour session spent on School Board duties if undertaken in non contracted sessions.

School Board Representation on Other Bodies

  • Representation on other bodies will be as agreed by members at a School Board meeting.