HEE-SW in collaboration with the Medics Academy

PG Cert in Clinical Practice, Management and Education - March 2022 intake


Please note - The application window has now been extended until Tuesday 19th October 2021.






The Application Process

The Award

Review of the Award

Review of the Process

Important Information



Trainees on a recognised training programme within the South West Postgraduate Medical Education Deanery (Peninsula & Severn) who wish to study the following are invited to submit an application for funding support:


Medics Academy (in collaboration with the University of Lancashire)

Postgraduate Certificate in Clinical Practice, Management and Education

(March 2022 intake ONLY)


Please visit the Health and Leadership Academy/Medics Academy website for further information and details about the Postgraduate Certificate in Clinical Practice, Management and Education (March 2022 intake ONLY)


 There is an open day programme information event on Saturday 9th October 2021. Please register here.


The funding awarded can fund up to 50% of the training costs of one year’s fees (excluding residential components).

Only one application per person will be considered for any award offered by the South West Postgraduate Medical Education Deanery (Peninsula & Severn), at any time, in any financial year of funding.

Applications are considered and awarded in accordance with the guidance.

Awards are agreed by the panel. The decision of the panel is final. There is no appeal process.



When allocating funding the emphasis is on enhancing professional development and, as such, more importance will be placed on how the course contributes to your development rather than the qualification attained on completion.

The applicant must hold a recognised training post with the South West Postgraduate Medical Education Deanery (Peninsula & Severn) and a substantive contract of employment for at least 6 months from the start date of the course for which you have applied for funding.

Foundation Trainees are not eligible and must discuss with their Head of School any requests for such funding.


Where an applicant is unsure of their place of employment at the beginning of the course evidence must be provided that they will still be registered on a training programme with the South West Postgraduate Medical Education Deanery (Peninsula & Severn). Trainees who are considered out of programme (except OOPT or OPPP) during the year of study for which they are applying will not be eligible.


Trainees on an OPPT or OPPP will need to be employed in an NHS organisation in the South West region to be eligible for funding.


Applicants will be expected to complete the separate Medics Academy application process and secure a place if they are awarded a bursary. Your acceptance letter or official email must be received by PGME no later than Friday 11th March 2022. 


Funding will not be awarded to applicants who have already started the course in the academic year for which they are applying for the funding.  Retrospective payment cannot be made.



  1. Applicants must notify the Bursary Team via Penbursary.sw@hee.nhs.uk if they defer or fail to take up the course for which they have applied. Failure to inform HEE may result in the applicant having to the pay the full amount of the course.
  2. The applicant must obtain signatures of support from the following people when submitting their application:

Core Training

  • Educational Supervisor (ES) OR
  • Director of Medical Education (DME)

Specialty Training (including GP)

  • Educational Supervisor (ES) OR
  • Training Programme Director (TPD)

An email from the DME, TPD or ES in support of this application will be accepted in place of a wet signature.


The applicant must ensure that those supporting the application (as listed above) agree that the course represents an integral part of the trainee’s personal development plan (PDP) as identified through the NHS appraisal process. 

The applicant must meet the required level of fluency in the English language.

Applicants must sign the GDPR authorisation form to enable the Deanery to request information from the relevant University / course provider relating to the course they are funding. This must be submitted with the application form.

Unsigned or late applications are unable to be considered.



Applications will be dated upon receipt.

An application is not an automatic guarantee to receive funding.

The application process for funding is consistent across all applicants and each application is considered on its own merit.  The process for the application is listed below.

Notification of the funding opening window will be supported through:

  • Websites
  • Heads of Schools
  • Postgraduate Medical Education Centre Managers
  • Directors of Medical Education
  • School Managers

Applications for the March 2022 intake can be submitted from Wednesday 15th September 2021. 


The application form is available here during the application window. 


The closing date for applications is Sunday 17th October 2021.

Each application must be submitted on the standard application form and will be assessed against the scoring framework found at the end of the application form.

Completed applications must be submitted via email to the following address;  

Scan & email to:                Penbursary.sw@hee.nhs.uk

With a Subject heading:       Medics Academy PGC March 2022

All applications will be acknowledged by an email stating confirmation of submission within 3-5 working days of receipt.

Any queries regarding the application process or an individual application should be emailed to Penbursary.sw@hee.nhs.uk



The Senior Business and Education Manager is responsible for the funding allocation and is supported by an administrative team.

Each application will be assigned its own unique reference number.

Funds will only be awarded if successful with the application.

Each application will be scored on its own merit and scored against the scoring framework.

The panel scoring the applications will be constituted from members of the South West Postgraduate Medical Education Deanery (Peninsula & Severn) Senior Education Teams.

All applicants will be notified of the outcome of their application by email no later than Wednesday 17th November 2021.

Successful applicants must ensure they complete application process and form for the Medics Academy by Monday 7th February 2022.

Any funding awarded will be conditional on the applicant providing PGME with a copy of their acceptance letter or email from the University or provider confirming their place on the course. This must be received by PGME no later than Friday 11th March 2022. Failure to provide this evidence may result in funding being withdrawn.

A copy of the email from South West Postgraduate Medical Education Deanery will be provided to the Educational Supervisor/TPD of the training programme to inform them that the trainee has been successful and will be undertaking the course for which they applied.

Successful applicants are required to pay their contribution towards their course fees directly to the Medics Academy. The provider will invoice you directly for the outstanding amount. HEE will have paid their contribution in advance.



Upon completion of the funded course, the successful applicant must provide evidence of completion by providing a copy of the awarded certificate or evidence of the required minimum attendance for the course, within 6 weeks of completion.

If the successful applicant is unable to provide satisfactory evidence of completion of the funded course, they may be asked to reimburse the sum of the awarded fund as provided via this process.

Within 6 weeks of completing the supported course, the successful applicant is requested to write a summary detailing:

  • The course that was completed;
  • Who the course has been completed with (the provider);
  • What has been learnt on the course;
  • What are the career benefits of the course;
  • The quality of the educational content of the course;
  •  If the course would be recommended to a colleague and why.
  • Your experience of the Funding Process


This should be sent to Penbursary.sw@hee.nhs.uk

This document will aid the Panel to assess the benefits of the award and any future benefit of the course that was undertaken.

By accepting the funding, applicants agree to have published their feedback of the course.

Any concerns or issues relating to this process should be sent to Penbursary.sw@hee.nhs.uk



This process will be reviewed annually or as necessary.

Amendments may be made during the application and scoring process if inconsistencies, errors or areas of concerns are identified and this will be communicated to affected applicants accordingly.



The decision of the Panel is final. There is no appeal process.

The Deanery reserves the right to withdraw its funding or the application at any time.

Funding is not available to trainees who are out of programme (excluding OOPT or OPPP); for example, on a career break.

Funding or sponsorship received from other sources including from non-NHS sources (e.g. university or charity) must be declared.

Please note any sponsorship or funds received from another source will invalidate this application. e.g Study Leave Funding.